For caterers and bakeries
Quote the event per guest, take the deposit, keep custom orders straight, and see your food costs without a shoebox of receipts.
Free plan, no card required · Works on phone and computer
Quote
Q-0119
A 25% deposit confirms your date. The final headcount is due 7 days before the event.
THE PROBLEM
The headcount moves from 120 to 140 the week before, and the quote, the deposit and the balance all need to follow.
A three-tier cake for Saturday and two dozen cupcakes for Friday can’t live on the fridge door.
Restaurant-supply and grocery receipts are the biggest expense, and the hardest to keep up with.
HOW INTRALYN HELPS
Each feature shows the plans that include it. See the full comparison.
Clients accept the quote from its link with a typed signature; revise and resend it when the headcount changes.
Every plan
Record the deposit as a partial payment with a branded receipt; the balance stays due until event day.
Every plan
Exempt customers have tax removed and their certificate printed on the invoice.
Every plan
Snap the receipt and the vendor, date and amount are filled in for you to check.
Every planFree: 10 a month
Put pickups, deliveries and events on your calendar with conflict checks, and prep to-dos with due dates.
Every plan
Branded service menus, price sheets and sales orders from the template library.
Pro and up
WHICH PLAN
Starter adds unlimited clients, full books and stock counts. Menus, price sheets and order forms from the template library come with Pro.
Suggested
$6/month
Owners who want unlimited contacts and real books: bookkeeping, bills and reconciliation.
FAQ
Yes. Set the quantity to the headcount and the unit to “guest”. When the count changes, edit the quote and send the new version from the same link.
Yes. Record the deposit as a payment on the invoice; the balance stays open, and payment reminders can nudge the client before the due date.
Yes. Mark the customer tax-exempt with their certificate type and number, and tax is removed with the certificate printed on their invoices.
On Starter and up, you can track stock on hand for the items you choose, with counts and low-stock alerts. It counts items; it doesn’t break recipes down into ingredients.
Not yet. Take orders by phone or email and enter them as quotes or invoices. Pro and Business also include a sales order template.
Free to start. Set up in minutes. No card needed.